Document AI for invoices, contracts and tenders in Riga, Latvia
STOP HOLIDAYS, an AI and software studio in Riga, Latvia, builds Document AI that reads invoices, contracts, tenders and tables and extracts risks, requirements and terms. We build a working prototype on your own documents at our own cost in weeks and show it live, and only then do you decide whether to take it to production.
What we build
We develop systems that read business documents the way an experienced specialist does, but faster. The input is PDFs, scans, Word files and spreadsheets. The output is structured data, a short summary with sources, and flags for what needs a human decision.
- Invoice and receipt capture: supplier, dates, line items, VAT and totals into your accounting system
- Contract analysis: obligations, deadlines, penalties, termination and renewal terms, unusual clauses
- Tender documents: requirements, evaluation criteria, deadlines and risks pulled out of long packages
- Estimates and tables: figures and quantities compared against the specification
- Due diligence: a first pass over large document sets with links to the exact page
- Search and questions across your own archive, with answers that cite the source passage
Who it is for
Typical tasks come from construction and development companies, procurement teams, accounting and finance departments, law and consulting firms, logistics operators and property managers in Latvia. The common problem is the same: a person spends hours reading papers that follow a repeating pattern, and mistakes are expensive.
Documents in Latvian, Russian and English, often mixed in one folder, are normal for us.
How we work
You describe the problem and give us a sample of real documents. We build a working prototype at our own cost and show it live on your material, usually within a few weeks. You see real results, not slides.
If the result fits, we take it to production: integration, access rights, monitoring and support. If it does not, you have lost nothing.
- Step 1: a short conversation about the process and what counts as a correct result
- Step 2: analysis of sample documents and the data you need extracted
- Step 3: working prototype and live demo
- Step 4: your decision, then production rollout and scaling
Technology and integrations
We combine text recognition, language models and fixed rules where precision matters. Models are tuned for the task, and every extracted value can be traced back to its place in the source document. Our lead developer holds a doctorate in AI and the team has hands-on model training experience.
Results go where your people already work: accounting systems, CRM, ERP, document storage, email or an internal portal, through an API.
What affects the cost
The cost depends on the factors below. We clarify them during the prototype stage, so the estimate rests on a demonstrated result.
- Number of document types and how much their layouts vary
- Quality of the source: clean PDFs or poor scans
- Languages and the required accuracy
- Number and complexity of integrations
- Where the data may be processed and stored
- Volume of documents and the support scope after launch
Related experience
Document analysis is an area where AI already gives us practical results: extracting risks, requirements and terms from PDFs and tables, including tenders, contracts, estimates and due diligence. Our Riga Building product is a tender and construction site platform that works with documents and analytics. Behind the studio is real business experience in construction, pharma and logistics, so we understand what a document means for the process.
Frequently asked questions
Who develops Document AI in Riga, Latvia?
STOP HOLIDAYS, a full-cycle AI and software studio in Riga, builds Document AI for invoices, contracts, tenders and tables. We work with clients in Latvia and worldwide in Latvian, Russian and English.
How much does document processing with AI cost?
The cost depends on the number of document types, source quality, languages, required accuracy, integrations and volume. We estimate it after the prototype, when you have already seen the result on your own documents.
How long does it take to get a working prototype?
Usually a few weeks from the moment we receive sample documents and understand the task. The prototype is shown live, and you decide on the next step after seeing it.
Why is the prototype free?
We build it at our own cost because a demonstrated result is more convincing than a proposal. If it fits your task, we move to production. If not, you owe us nothing.
Does it work with documents in Latvian and Russian?
Yes. We build for Latvian, Russian and English documents, including folders where languages are mixed. Accuracy is checked on your real samples before any decision.
Can it connect to our existing systems?
Yes. Results can be passed to accounting, ERP, CRM, document storage or email through an API or file exchange, so staff keep working in familiar tools.
How are data security and GDPR handled?
Contracts and invoices often contain personal and commercial data, so we agree in advance where data is processed and stored, who has access and how long it is kept. Installation on your own servers can be discussed.
Do you support the system after launch?
Yes. After production rollout we monitor extraction quality, adapt the system to new document types and keep developing it as your needs change.
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Give us a problem and we will build a working prototype at our own cost
Describe the task. We build a working prototype in weeks and show it live. Then you decide.
Give us a task